Listed below are several documents and forms you may need for various areas of housing and residence life:
Residence Life Handbook including information on policy, residence hall facilities and staff.
Current Student Application (Spring 2018 room applications are being accepted through the beginning of the spring semester. Please email [email protected] with any questions. Fall 2018 room selection will begin in April 2018, more information will be available in February online or at the Housing Office in Rogers Hall)
Summer Housing Application for Summer 2018
Housing Accommodations Request Form For students requesting accessibility accommodations, in conjunction with our Learning and Student Development Center’s Office of Accessibility Services. This form must be completed by the treating physician/clinician and submitted to our office for an accessibility accommodation requests beginning April 1, 2015.
Meal Plan Change Form Requests to change meal plans must be completed before the end of the second week of the semester. Each semester, meal plan changes will be accepted through the second Friday of classes. All residential students must purchase a full meal plan (19/14/12 meals per week). The only exception are those students who are residing in University Place 1, University Place 2, and the Cabins, who may choose the 5-meal plan. Students may select their meal plan from the following options (all full meal plans are the same cost):
- 19 meals per week and $100 Sodexo Dollars;
- 14 meals per week and $200 Sodexo Dollars;
- 12 meals per week and $300 Sodexo Dollars
- 5 meals per week and $100 Sodexo Dollars (only available to University Place 1 & 2 and Cabins residents)
Room Cancellation and Request for Refund of Deposit To receive a refund of the housing deposit, cancellation requests must be completed before the given deadlines (July 15th for fall applications and December 15th for spring applications). Any student that wishes to be released from the housing contract early (in the middle of the academic year or during a semester), must complete a request to the Residence Life Review Board (listed below). Students who wish to terminate their housing contract at mid-year only, have the option to pay the Early Termination Fee, and complete the form listed below (Request to the Residence Life Review Board).
Request to the Residence Life Review Board to be released from the housing contract early. All requests are reviewed by a committee for approval or denial. Students are encouraged to be very descriptive and detailed in their requests.
Termination of Contract Fee Agreement Termination of Contract fee agreements can only be completed between the fall and spring semester. Any request to be released from the Housing Contract after the start of either semester must be submitted to the Residence Life Review Board via the form listed above.
Extended Stay Request Please complete if you are requesting to stay in the residence halls after they officially close before any break (Winter Break, Spring Break or May Commencement) Extended Stay Requests are always due one week prior to the official closing date. A committee will review each request to approve or deny. A charge of $15 per night may be added to student’s account for staying during times when the residence halls are officially closed.
American Ambassador Application Any upper-class student is eligible for this program to act as a resource, roommate, and mentor to an exchange student.
Single Room Agreement Based on available space, some students may be able to acquire single rooms. The only single rooms that can be guaranteed are those that are required as an accessibility accommodation, with the accompanying paperwork submitted to the Housing & Student Life Office. All students who have a single room will be billed an additional fee for their single room. If a student is left without a roommate they will not be forced to pay for a single room but will instead be offered options to consolidate. It is important that those students play an active role in communicating throughout the consolidation process. Those students who do not communicate or consolidate will be billed for single rooms.
Specialty or Themed Housing Application Applications will be accepted for fall selection in mid-March, look for more information at that time throughout the residence halls. Specialty and Themed Housing currently includes Commons Apartments, University Place 1 and 2 Apartments, the Cabins and student houses.)
Request for Confirmation of On-Campus Residence Typically requested for requirements for the Department of Motor Vehicles in obtaining identification. Please allow at least 24 hours for letter to be completed.
Overnight Guest Permission Form to be completed by the parent/guardian of guests who wish to stay overnight in the residence halls and are under the age of 18. Forms must be submitted in advance to the Office of Housing & Student Life for approval.
Request for Social Media to share information through Discover West Liberty social media sites.
Request for Topper the Bear at events on or off campus.