Listed below are several documents and forms you may need for various areas of housing and residence life:
Residence Life Handbook including information on policy, residence hall facilities and staff.
Summer Housing Application for Summer 2021
Housing Accommodation Request Form For students requesting accessibility accommodations, in conjunction with our Learning and Student Development Center’s Office of Accessibility Services. This form must be completed by the treating physician/clinician and submitted to our office for an accessibility accommodation requests.
Meal Plan Change Form Requests to change meal plans must be completed before the end of the second week of the semester. Each semester, meal plan changes will be accepted through the second Friday of classes. All residential students must purchase a full meal plan (19/14/12 meals per week). The only exception are those students who are residing in University Place 1, University Place 2, and the Cabins, who may choose the 5-meal plan. Students may select their meal plan from the following options (all full meal plans are the same cost):
- 19 meals per week and $100 Sodexo Dollars;
- 14 meals per week and $200 Sodexo Dollars;
- 12 meals per week and $300 Sodexo Dollars
- 5 meals per week and $100 Sodexo Dollars (only available to residents of apartments and houses)
Housing Cancellation form should be completed by any student who is requesting to be released from the housing contract during the academic year while still enrolled, or for those leaving West Liberty University at the end of the academic semester. Completion of this form serves as a request for refund of the Housing Deposit paid at original application. Students requesting to be released from the contract while still enrolled will receive notification if they are released from the contract within 3-5 business days.
Termination of Contract Fee Agreement Termination of Contract fee agreements can only be completed between the fall and spring semester. Any request to be released from the Housing Contract after the start of either semester must be submitted to the Residence Life Review Board via the form listed above.
Extended Stay Request Please complete if you are requesting to stay in the residence halls after they officially close before any break (Winter Break, Spring Break or May Commencement) Extended Stay Requests are always due one week prior to the official closing date. A committee will review each request to approve or deny. A charge of $15 per night may be added to student’s account for staying during times when the residence halls are officially closed.
American Ambassador Application Any upper-class student is eligible for this program to act as a resource, roommate, and mentor to an exchange student.
Single Room Agreement Based on available space, some students may be able to acquire single rooms. The only single rooms that can be guaranteed are those that are required as an accessibility accommodation, with the accompanying paperwork submitted to the Housing & Student Life Office. All students who have a single room will be billed an additional fee for their single room. If a student is left without a roommate they will not be forced to pay for a single room but will instead be offered options to consolidate. It is important that those students play an active role in communicating throughout the consolidation process. Those students who do not communicate or consolidate will be billed for single rooms.
Specialty Housing Application for Fall 2020 room selection are due March 20, 2020. Questions can be sent via email to firstname.lastname@example.org or addressed with any member of the Housing & Residence Life staff. This will include applications for all specialty housing options including: University Place 1 Apartments, University Place 2 Apartments, Topper Towers Apartments, Commons Apartments, Greek Houses, and Topper Village Apartments.
Request for Confirmation of On-Campus Residence Typically requested for requirements for the Department of Motor Vehicles in obtaining identification. Please allow at least 24 hours for letter to be completed.
Overnight Guest Permission Form to be completed by the parent/guardian of guests who wish to stay overnight in the residence halls and are under the age of 18. Forms must be submitted in advance to the Office of Housing & Student Life for approval.
Request for Social Media to share information through Discover West Liberty social media sites.
Request for Topper the Bear at events on or off campus.