Funding Request Disclaimers:

• The Student Government Association has a fixed budget of funds to distribute among all campus recognized clubs.
• Any request over $500 must be brought to an SGA meeting to be approved by 2/3 of the WLU SGA Senate, and not by the normal funding request system. (per SGA bylaws)
• Your club/organization may be denied part of the request or the entire request.  This is because there is only a certain amount of funds that SGA has to give.  If clubs/organizations request more than what is available, SGA attempts to evenly distribute funds across clubs, giving preference to those that benefit a wider range of campus in the case that more is requested than available.
• SGA strongly recommends that you do not plan or schedule purchases until you have been approved for the funding.
• SGA may deny certain parts of funding request, or the entire request.
• SGA cannot reimburse for a past purchase.
• Groups/organizations must submit an itemized list with funding request.
• SGA does not fund the attendance or hosting of conferences, speakers, or seminars.
• Questionable requests are discussed by the Executive Board of SGA for a decision.
• Funding from SGA is not transferred to the club/organization account nor given in the form of a check.  All items/services purchased for the group/organization with SGA approved funds are ordered/invoiced through Student Affairs.  (See Dreama Bush, Shaw Hall office 107).
• Nothing may be ordered from Student Affairs until after your primary contact has received the approval email from SGA.  These forms are also submitted to Student Affairs.
• Any funds that a group/organization does not use are liquidated on the last day to use them.  (Funds do not rollover between semesters).  They may re-apply in the spring semester.  All funds must be used before December 1.
• CAMPUS OR COMMUNITY SUPPORT – All groups/organizations are required to complete one of the support options listed in the next section (To Receive Funding).
• “TOPPERFEST” ALCOHOL FREE NIGHT – All clubs should send a minimum of two members to assist with the Alcohol Free Night of Topperfest.  Participation gives priority to groups that participated.

To Receive Funding – Groups Must Complete 1 of the 3 Options

Groups must complete one of the options that support the campus, the community, or their own financial standing to receive funding.

1. The group may run a candidate for homecoming that is representing the group asking for funding from SGA.
2. A group may provide evidence that they have fundraised.
   • Funding-raising for the group itself, for philanthropy, or for a charity by the group are all acceptable.
   • Acceptable forms of evidence include:
     • A bank deposit slip from the fundraiser with the amount that was fundraised.
     • A signed note from the faculty/staff advisor stating something along the lines of: “I (faculty/staff advisor name), advisor for (club/organization name) attest to the fact that this organization raised $(amount) at/with a (fundraiser name or type) on/from (date/dates). Signature of advisor (not a student leader/president, must be faculty/staff advisor).
3. If a group has not had a fundraiser before the time that the Funding Request Packet is due and they are not running a homecoming candidate, they may submit an “Intent to Fundraise.”  This should be a letter that states something along the lines of:
   • “Our club, (name of club) plan to have a (name/type of fundraiser) to raise funds on (day/dates of fundraiser) at (location of fundraiser).  With the signature of the President of the Organization.
     • SGA reserves the right to follow up with the group to see that the fundraising actually took place.

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