Funding Request Disclaimers: (As of Spring 2023)

• The Student Government Association has a fixed budget of funds to distribute among all campus recognized clubs.
• Any request over $500 must be brought to an SGA meeting to be approved by 2/3 of the WLU SGA Senate, and not by the normal funding request system. (per SGA bylaws)
• Your club/organization may be denied part of the request or the entire request.  This is because there is only a certain amount of funds that SGA has to give.  If clubs/organizations request more than what is available, SGA attempts to evenly distribute funds across clubs, giving preference to those that benefit a wider range of campus in the case that more is requested than available.
• SGA strongly recommends that you do not plan or schedule purchases until you have been approved for the funding.
• SGA may deny certain parts of funding request, or the entire request.
• SGA cannot reimburse for a past purchase.
• Groups/organizations must submit an itemized list with funding request.
• SGA does not fund the attendance or hosting of conferences, speakers, or seminars.
• Questionable requests are discussed by the Executive Board of SGA for a decision.
• Funding from SGA is not transferred to the club/organization account nor given in the form of a check.  All items/services purchased for the group/organization with SGA approved funds are ordered/invoiced through Student Affairs.  (See Marcella Snyder, Rogers Hall).
• Nothing may be ordered from Student Affairs until after your primary contact has received the approval email from SGA.  These forms are also submitted to Student Affairs.
• Any funds that a group/organization does not use are liquidated on the last day to use them.  (Funds do not rollover between semesters).  They may re-apply in the spring semester.  All funds must be used before December 1.
• CAMPUS OR COMMUNITY SUPPORT – All groups/organizations are required to complete one of the support options listed in the next section (To Receive Funding).

To Receive Funding – Groups Must Complete 1 of the 3 Options

Groups must complete one of the options that support the campus, the community, or their own financial standing to receive funding.

1. The group may run a candidate for homecoming that is representing the group asking for funding from SGA.
2. A group may provide evidence that they have fundraised.
   • Funding-raising for the group itself, for philanthropy, or for a charity by the group are all acceptable.
   • Acceptable forms of evidence include:
     • A bank deposit slip from the fundraiser with the amount that was fundraised.
     • A signed note from the faculty/staff advisor stating something along the lines of: “I (faculty/staff advisor name), advisor for (club/organization name) attest to the fact that this organization raised $(amount) at/with a (fundraiser name or type) on/from (date/dates). Signature of advisor (not a student leader/president, must be faculty/staff advisor).
3. If a group has not had a fundraiser before the time that the Funding Request Packet is due and they are not running a homecoming candidate, they may submit an “Intent to Fundraise.”  This should be a letter that states something along the lines of:
   • “Our club, (name of club) plan to have a (name/type of fundraiser) to raise funds on (day/dates of fundraiser) at (location of fundraiser).  With the signature of the President of the Organization.
     • SGA reserves the right to follow up with the group to see that the fundraising actually took place.

Applications for funding will be made available through SGA. An informational meeting will be set in Fall 23 to learn more about the process. Please email any questions to sga@westliberty.edu