Location: Rogers Hall, main lobby
Hours: Monday-Friday 8am – 4 pm
E-mail: [email protected]
West Liberty University adheres to the philosophy that co-curricular involvement and student engagement through activities, clubs, and organizations are a valuable supplement to classroom learning and the University experience. The Housing & Student Life Office coordinates housing, Student Life programming, clubs and organizations, Greek Life, Campus Activities and the Wellness Center. The Housing & Student Life staff work closely with other departments and organizations, such as Student Government Association, Intramurals, Greek organizations and various other clubs to provide programming and activities for the campus. The diverse range of activities is intended to have something for everyone.
Greek organizations benefit the campus community by providing support systems, promoting philanthropic activities, and developing healthy social experiences. Greek Week is held in the Spring Semester and involves a week-long celebration of friendly competition between sororities and fraternities. Formal Recruitment for Greek Life takes place in the fall semester. Greek Council governs all social sororities and fraternities and works with Intrafraternity Council and Panhellenic Council to provide guidelines for Greek organizations and collaborate in providing events for Greek organizations and the campus community.
Each Greek organization is required to have a Risk Management Consultant and provide risk management education in many areas, including hazing. Hazing is not tolerated at West Liberty University. Any individual or Greek organization involved in hazing will be subject to sanctions through the University judicial process. Hazing is a term encompassing any action which inflicts or intends to cause physical or mental harm or anxieties; which may demean, degrade, or disgrace any person, regardless of location, intent or consent of participants. Hazing can also be defined as any action or situation which intentionally or unintentionally endangers a student for admission into or affiliation with any student organization.
WLU currently has nine fraternities and sororities, both local and national organizations, including:
- Alpha Xi Delta (national sorority)
- Chi Omega (national sorority)
- Beta Rho Epsilon
- Delta Theta Kappa
- Lambda Psi Sigma
- Phi Delta Theta (national fraternity)
- Beta Theta Gamma
- Chi Nu
- Kappa Delta Kappa
Clubs & Organizations
Any student interested in establishing a new club or organization can contact the Campus Activities Coordinator, in the Housing & Student Life Office located in Rogers Hall or by emailing [email protected]. Each club or organization must register annually in the Housing & Student Life Office, including providing a list of current members and the name and signature of an advisor. The list of clubs and organizations changes frequently, for the most up to date list with contact information, please visit westliberty.edu/student-life/services/clubs-organizations/list/.
Clubs and Organizations Registered with Campus Life:
- Academic/Service Honor Societies
- Alpha Chi
- Alpha Phi Sigma
- Alpha Psi Omega
- Chi Beta Phi
- Delta Mu Delta
- Delta Sigma Pi
- Phi Alpha Theta
- Psi Chi
- Sigma Tau Delta
- Sigma Delta Pi
- Academic/Professional Clubs
- American Dental Hygienists Association
- American Institute of Graphic Arts
- Athletic Trainer’s Club
- Biology Club
- Chemistry Club
- Criminal Justice Society
- Dental Hygienists Association
- Exercise Physiology Majors Club
- History Club
- Investment Club
- International Biology Travel
- Math Club
- Music Educators National Conference (MENC)
- National Science Teachers Association
- Physical Education & Health Majors Club
- Physician Assistant Student Society
- Physician Assistant Experience Club
- Psychology Club
- Social Work Club
- Sports Business Association
- Student Accounting Society
- Student Nurses Association
- West Virginia Student Education Association
- Religious Life Organizations
- Baptist College Ministries
- Catholic Campus Ministries
- Kappa Phi
- Protestant Campus Ministries
- Special Interest Groups
- Alchemy Club
- Bad Movie Club
- Beard Club
- Chinese Club
- Club Ultimate
- Colleges Against Cancer
- Environmental Club
- Flag Football Club
- French Club
- Hilltop Swingers Swing Dance Society
- Hockey Club
- Hip Hop Toppers Team
- Historical Combative Studies Club
- History Club
- Horror Club
- Lacrosse Club
- Martial Arts Club
- Nicholas Cage Fan Club
- Role Playing Game Club
- Scuba Diving Club
- Ski Club
- Soccer Club
- Student Activities Board
- Student Government Association
- Trading Card Game Club
- West Liberty Dance Ensemble
- West Liberty Dance Team
- West Liberty International Club
- West Liberty Paranormal Society
- WLU College Republicans
- West Liberty Pioneers
Campus Activities Board
The purpose of the Campus Activities Board works with the Campus Activities Coordinator and the Area Coordinator for Student Life to provide campus activities for the entertainment and enrichment of the student body and to encourage active participation in campus activities. The Campus Activities Board is chaired by a student Hall Director and advised by the Campus Activities Coordinator. Several RA’s are members as part of their committee membership requirements, but the Campus Activities Board is open for any student to join. If you are interested in getting involved with CAB, please email [email protected] or contact the Housing & Student Life Office.
Standards for Recognized Student Organizations
The following standards must be met annually by chartered organizations in order to be recognized by the university:
- Completed recognition form
- Updated constitution and by-laws
- A completed list of all designated officers and members (including mailing addresses and phone numbers)
- Signature of an approved advisor (approval is granted by the Campus Life Office)
- All organizations must be in good standing with the University concerning academics, finances, and conduct
- Membership to any organization is limited to WLU students.
- All organizations applying for recognition shall include provisions to insure that their constitutions, charters, and by-laws are not discriminatory with reference to race, color, gender, ethnic origin, religious affiliation, or sexual orientation of perspective members, except when the express and legitimate purpose of the organization require limitation as to gender or religion.
- To limit the activities of the group, and, insofar as possible, those of its individual members, to acceptable conduct which is within the limits of state and federal laws and University regulations. To recognize the president of the group as the administrative head and spokesperson. This officer is to assume responsibility for the proper planning preceding any organizational event and for the conduct of those in attendance. Failure to meet these prescribed standards or the infraction of any University regulation may result in any of the following penalties:
- Denial of recognition of the group as a University organization.
- Forfeiture of right to representation in other University organizations, e.g., Interfraternity Council, Student Government, Intramurals, etc.
- Denial of the use of University facilities.
- Forfeiture of right to be listed in the Student Handbook or other publications.
- Denial of privilege of some or all social activities for a specified period.
- Denial of privilege of taking in members.
Alleged violations of the above “Standards for Organizations” will be referred for adjudication to the University’s judicial process. In a case involving a student organization, all disciplinary procedures for individual students are to be followed except that student organizations are not entitled to representation by an attorney in any campus proceedings.
The Wellness Center is directly managed by the Area Coordinator for Campus Life. The facility is open to be used by all faculty, staff, and students, as well as members of the community and guests. Guests are required to turn in their West Liberty University Topper Card in order to gain admittance. Guests can apply for a guest pass through the Housing & Student Life or online at westliberty.edu/student-life/wcguest.
In addition to submitting your Topper Card or guest pass, there are several safety features in place for the Wellness Center and its patrons. There are also cameras and door access controls to keep the Wellness Center and its guest safe and to keep the facility well-maintained. The Wellness Center currently has several cardiorespiratory machines, including treadmills, stair climb machines, elliptical machines and stationary bikes. The facility also has several weight machines and free weights, including dumb bells, kettle bells, and weight plates for barbells.
Housing Application and Deposit
Each student is required to submit a Housing Application along with the $100.00 room deposit to the Housing & Student Life Office. Both the application and deposit are required for all students prior to their move in to any residence hall. The application and deposit may be submitted through mail, at the office, or online at westliberty.edu/residence-life/application.
When applicable, the date in which the housing application is submitted to the Housing & Student Life Office may be a deciding factor when trying to meet the student’s requested preferences for residence hall and roommate choice. The earlier the residence hall application is submitted the greater the chances are increased of having the requested preferences met. However, this does not imply or guarantee that a specific room assignment will be made. All preferences desired by the student are to be indicated on the Housing Application.
In addition, the required $100.00 room deposit is a damage deposit in addition to the room and board charge. Applications received without the $100.00 room deposit will not be processed until the deposit is received. The room deposit is refunded if a student completes and submits the Room Cancellation and Deposit Refund Request Form for their room before the cancellation deadline: June 30th for fall semester cancellations and December 1st for spring semester cancellations. This request can be completed in the office or online at westliberty.edu/residence-life/cancel.
A student must be registered for at least 12 credit hours to be eligible to live in the residence halls, unless special circumstances exist, pending approval of the Director of Housing & Student Life . Students are not permitted to continue their room and board without being officially registered for classes with the Registrar’s Office.
At the beginning of each semester, the Area Coordinator for Residential Enrollment will notify each Hall Director of students assigned to their residence halls not registered for classes. The Hall Director will then contact each student. Any student who is unable to register for classes at that time will be asked to leave the residence hall.
The Area Coordinator for Residential Enrollment assigns rooms to incoming freshmen, transfer students, and upperclassmen not currently living on campus. Students wishing to be roommates should make sure that both roommates request each other in order to be placed together. If you wish to change a preference after submitting your application, you can do so by emailing r[email protected] or calling the office at (304)336-8345.
Transfer students and upperclassmen not currently living on campus are assigned in accordance with the student’s preferences for residence hall and roommate choice and the space available to accommodate such requests. Assignment is made in the order of the date in which the Housing Application and deposit are submitted.
For upperclassmen currently living in the residence halls, the Area Coordinator for Residential Enrollment coordinates the room selection process, which is held during specified times in the spring term. During this designated time, upperclassmen are given first choice of residence hall room selection. The University reserves the right to change halls and rooms if deemed necessary. During this process only seniors and those with ADA accommodation requirements are permitted to sign up for a private room. Private rooms are only guaranteed for those with documented ADA accommodation requirements. Seniors may need to be consolidated or assigned roommates based on needs of the University.
When making a room reservation, the upperclassman reserves a space in that room for himself or herself and may request a specific roommate. The requested roommate should complete their room selection as quickly as possible. Any remaining space in a room in which the requested roommate has not completed paperwork by the close of the room selection process, may be assigned to another student as needed based on space. Students cannot reserve space for requested suitemates. All students are advised to reserve spaces at the same time if they request a specific suitemate. Also, an upperclassman’s room reservation may not be honored if the student is not pre-registered or has a hold placed on his or her records. The Area Coordinator for Residential Enrollment will notify the student in writing over the summer if his or her room reservation cannot be honored or must be changed.
When Assigning a Room the Housing & Student Life Office agrees:
- To consider all preferences indicated on the Housing Application. Assignments will be made based on the space available to honor requested preferences and the date in which the residence hall application was submitted.
- To make all room assignments in a fair and consistent manner to all students. Also, room assignments will be made without discrimination based on race, creed, religion, or national origin and to avoid changes of original assignment for any of the above reasons.
- To not alter a student’s room assignment in that academic year except for disciplinary reasons, catastrophe, closing of facility, unavailability of space, consolidation of vacancies, or unpaid room and board charges.
- To provide each student the following room furnishings: one single bed, one mattress, one desk and chair, clothing storage space, basic extended cable and internet connection.
- To provide each student with a reasonable amount of heat, water, electricity, and waste disposal. In situations where there is weather or maintenance related emergency that affects heat, water, electricity and waste disposal, the Housing & Student Life Office will work with the proper entities to resolve the issue and to keep students informed of the problem and progress as appropriate.
When Assigned a Room the Student Agrees:
- To check-in at the assigned residence hall and to accept the space assigned by the Housing & Student Life Office.
- To observe hall/room change procedures established by the University and to have prior approval from the Area Coordinator for Residential Enrollment before making a room change.
- To observe and abide by the established policies and procedures and behavior and conduct regulations for living in the residence hall as stated here in the West Liberty University Student Handbook, as well as those established and posted in his or her own residence hall. Students who are removed from the residence halls as a result of judicial sanction will not receive any refund of room and board fees for the semester.
- To be directly responsible for keeping his or her assigned room clean and free of damages.
- To use public areas, bathrooms, corridors, equipment, and furnishings in a careful and proper manner.
- To pay all room and board and related fees according to his or her invoice on the date due at the beginning of each semester.
- To pay all charges incurred by and billed to the student for the extra cost of a private room and any residence hall damages not indicated on the room condition form by the date due.
- To work through the consolidation process with the Area Coordinator of Residential Enrollment should the student’s roommate cancel their room, fail to move in at the start of the semester or move out after the start of the semester. If the student does not work through the consolidation process, they will be charged the appropriate private room fee, which will be pro-rated if the need for consolidation occurs after the start of the semester.
- To read and sign the Housing Contract. This contract is binding for one full academic year and is signed at the time the student moves into the residence hall.
In addition to room assignments, the Housing & Student Life Office is also responsible for the following:
- Maintaining an accurate record of any room and hall changes made by the student.
- Calculating the pro-rated room and board refund when the student terminates his or her room and board contract by withdrawing from the University.
- Calculating private room charges and notifying students of the amount due.
- Notifying students of residence hall damage charges.
- Placing holds on students’ records for unpaid residence hall damages.
- Facilitating the room consolidation process to assist students in finding roommates after the start of each semester.
West Liberty University adheres to the philosophy that residence halls provide an educational experience, as well as a social experience. Choosing to live in a residence hall will provide students with a wonderful opportunity to develop lasting friendships and a network of contacts for future use on both a personal and professional level. It can also assist students in developing stronger interpersonal skills by providing an environment in which understanding, sympathizing, and compromising with other students can be learned.
The residence hall is a community in which students are the main ingredient. We believe a residence hall is more than a place to relax between classes or sleep. Our residence hall communities are designed to be active centers of Student Life. The Student Life staff encourages you to maintain an open-minded approach to the challenges and opportunities presented daily by residential communities in order to grow in citizenship and leadership. To make a community function, it is very important to ensure that the rights of individuals are respected. We urge each resident to act responsibly toward the rest of the community as well as to himself or herself. It is important that each person’s actions contribute to the development of a strong, balanced community within the residence halls.
The Goal of the Student Life Department is to provide each student with comfortable housing in a positive atmosphere, which will enable the student to have an enjoyable and full university experience. Resident Assistants, Hall Directors and Area Coordinators live in each residence hall and provide leadership, programming, peer counseling, and act as an information for the University.
Student Life Staff:
- Professional Staff includes the Director of Housing & Student Life, three Area Coordinators, and the Campus Activities Coordinator. Area Coordinators (ACs) are responsible for a group of residential facilities as well as specific duties related to the central office. The ACs live in the residence halls, have earned at least an undergraduate degree, and are specially trained in counseling, communications, problem solving, First Aid/CPR, fire safety, and other areas important to facilitating life in a residence hall. The Campus Activities Coordinator oversees the Campus Activities Board, campus life events, Greek Life, and all clubs and organizations.
- Hall Directors are responsible for the daily management of residence halls that do not house Area Coordinators, and report to a specific Area Coordinator. These student staff are typically juniors or seniors, and have prior experience as Student Life staff.
- Resident Assistants (RAs) are upper-class students who live on each floor and assist students with a variety of needs. The RAs are skilled para-professionals who have been trained in many areas to make the student’s experience in the residence hall healthy, safe, fun, educational and memorable.
Student Life Training, Philosophy and Programming
Other than training for specific job requirements (First Aid/CPR, conflict resolution, fire safety, peer counseling, etc.) your Student Life staff participates in training to enhance their communication and helping skills. The Student Life staff’s primary function is to act as a resource of information and to aid residents with questions or in times of crisis. If you are having difficulties in any area, your RA, Hall Director, AC, Campus Activities Coordinator or the Director are available to help you find the solution or to find the person who can most help you with the problem.
The RA Selection process is approximately a month long process of interviews, group discussions, and information sessions to aid us in finding staff members who will meet the goals of the department. If you have interest in becoming a member of the Student Life staff, we encourage you to ask questions and discuss your interest with any member of the current staff or by emailing [email protected].
Staff Duty Hours
Student Life staff, including one professional staff member (AC or the Director) who covers the entire campus and one or more RAs working in each building, are on active duty outside of regular office hours (Friday at 4pm until Monday at 8am and through the week 4pm each evening until 8am the following morning). The RA is required to complete duty hours at the main desk of their building from 7:00pm until 12:00 midnight daily. Student Life staff are required to complete duty rounds of their respective areas, maintain building safety, answer questions, and respond to crisis, emergencies or problems. All on-duty Student Life staff members are in direct communication with other members of the Student Life staff and with Campus Police.