Process for Paying Students on a Grant:
To have students receive pay for work performed on a grant, they will need to first be “hired” through HR and get put on Payroll.
To get this process started, contact Laura Musilli, Grants Manager, who will create a requisition to hire in NEOGOV. Please be prepared to provide the following information:
- Title for the position to be used in the job posting (ex: Student Researcher in Horzempa Lab)
- Time frame student will be working
- How many students you will be hiring
- Estimated salary
After the requisition is created, the system will send you an email notifying you to log into your account in NEOGOV (https://login.neogov.com/?siteCode=IN) and approve the requisition (please review the details of the job posting and notify the Grants Manager if anything needs to be changed). It will then workflow for the rest of the required approvals. After it has been approved, HR will post the job on the Posted Employment Opportunities website https://www.schooljobs.com/careers/westlibertyedu
Have your students apply through the job posting. HR will contact you about the applicants, you will let them know who you want to ‘hire’ and HR will contact the students with the information they need to get on payroll.
Once the student is hired, in order for them to be paid, a EMPLOYEE FIXED AMOUNT PAYMENT FORM will need to be completed and submitted. If you need assistance completing the form, contact Laura Musilli.
Please note that if the students will be working over the summer, they will not be tax exempt during that time, and the employer portion of their taxes will also have to be covered. In that case, please specify whether their stipend amount includes those taxes or is in addition to the taxes.